Uploading Files to OU Campus

Background

Binary files (photos, logos, PDFs, Word documents, Excel spreadsheets, etc.) need to be uploaded to OU Campus before they can be used in a web page.

Location

It is strongly recommended that you only use the pics and docs folders for uploaded files. If you need to organize your photos or documents, you can create additional folders inside pics and docs.

Size Limits

A recent update to OU Campus established size limits for uploaded files. If you try to upload a file that exceeds the limit, you will see an error message and will not be able to upload the file. The limits are:

  • Text-based files: 250 KB
  • Image files: 1,000 KB (1 MB)
  • Other binary files: 1,000 MB (1 GB)

In the case of image files, you should not hit the limit unless you are trying to upload a very high resolution image (from a digital camera, for example). If you re-size the image to fit the available dimensions on your page (see below) before you try to upload it, you should be well under the limit. This will also improve the user experience of your visitors by allowing the page to load faster. 

Image Sizes

To resize images in OU Campus, select the "Edit and Upload Image" radio button before choosing the image. This will open the image in the editor (this can take several seconds, so be patient). After the image is loaded in the editor, open the Resize panel, enter the width you want for the image, then click the Resize button. Now you should be able to continue with the upload.upload screenshot

Note: When sizing images, the width (in pixels) is the critical factor. Images should have their width set based on the width of the column they will be placed in.

  • One-column page: 660px
  • Two-column page: left column 180px, right column 480px
  • Three-column page: left column 180px, center and right columns 220px each
  • Home page banner/slideshow images: 660px wide, 340px high

Replacing Files

If you want to replace an image or document with a newer version, you need to use the "Overwrite Existing" check box. Otherwise, if you try to upload a file with the same name as an existing file, you will see an error message and will not be able to complete the upload.

Uploading Files

Upload zip file

If you need to upload a group of files, the easiest way is to create a zip file that contains all of them, then upload the zip file. OU Campus will automatically un-zip the files when the upload is complete.

  • Navigate to the directory where you want to put the files
  • Click the Upload button at the top of the page
  • Select "Import Zip File" as the Type
    • Either drag-and-drop the zip file into the upload window or
    • Click the Add button and browse to the zip file on your computer
  • Click the Start Upload button

Upload while browsing

If you are already editing a page, you can upload images or documents while using the WYSIWYG editor.

Images

  • While using the WYSIWYG editor, click the Insert/Edit Image icon
  • Click the browse icon to the right of the Image URL input box
  • Navigate to the folder where you want to put the image
  • Click Upload (or Edit and Upload if you want to resize the document)

 

Documents

  • While in the WYSIWYG editor, select the text that will link to the document
  • Click the Insert/Edit link button
  • Click the browse icon to the right of the Link URL text box
  • Navigate to the folder where you want to put the document
  • Click Upload

 

Upload Errors

Occasionally, you may see a message stating that there is an illegal filename. This is usually caused by filenames that contain characters that OU Campus cannot process. If this happens, you can select the name of the file and edit it to remove the bad characters, then you should be able to resume the upload.

Characters which are not allowed include the following: ' : , ? ! * | $ & ( ) [ ] { } \ @ +

Publishing

Binary files need to be published before they can be displayed on a web page. When you publish a page, any un-published images or documents contained in that page should also get published. However, if you have a page that is missing an image or has a document link that doesn't work, manually publishing the image or document should resolve the problem.