Hire a Teaching Associate or Graduate Assistant

Perform a CSU ID Search

  1. From the Main Menu, navigate to CSU ID Search
  2. Enter any known search criteria, then click Search
    The search results display
  3. Repeat this search process using different criteria to verify whether or not the person is already in the database
    • Retrieve an existing employee ID
    • Perform search using partial names
    • Perform search using SSN


Enter the Contract Data

  1. From the Main Menu, navigate to Workforce Administration > CSU Temp Faculty > CSU Contract Data
    The CSU Contract Data search page displays
  2. Click Add a New Value tab
    The Add a New Value page displays
  3. Enter requested data
  4. Click Add
  5. Enter criteria on Contract Status/Content page
  6. Enter criteria in TF Contract Detail section
  7. Click TF Contract Total tab
    The TF Contract Total page displays
  8. Verify the data for the semester(s)
  9. Letter Code: Enter CN1 in the semester(s)
  10. Click Save
  11. Click Contract Status/Content tab
    Note: You can use the notepad that appears on the Contract Status/Content page to enter information. Data entered here will not print on any forms
  12. Click the notepad icon
    The Temp Faculty Notepad page displays
  13. Click Add a New Note
    The Note Detail - New Note page displays
  14. Enter Subject and Note Text
  15. Click Save


Generate and Print the Contract/Terms & Conditions

  1. From the Main Menu, navigate to SJSU Human Resources > Workforce Administration
    The Workforce Administration page displays
  2. Click either Contract for GA or Contract for TA
    The Find an Existing Value search page displays
  3. Click Search
    The search results display
  4. Select a Run Control ID by clicking the appropriate hyperlink
    The contract page displays
  5. Enter the data to generate the contract
  6. Click Run
    The Process Scheduler Request page displays
  7. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  8. Click OK
    The contract page displays
  9. Click Process Monitor hyperlink
    The Process List page displays.
  10. Wait at least 15 seconds, and then click Refresh
  11. Continue waiting and then clicking the Refresh button until Run Status changes t oSuccess and Distribution Status changes to Posted
  12. Click Details hyperlink
    The Process Detail page displays
  13. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  14. Click PDF hyperlink
  15. Verify the data
    Note: Supervisor's name & Campus phone appears toward top of contract. GA contracts will not print a Total Term Salary. The box will be empty
  16. Print the contract using the browser or Adobe Acrobat print button
    Note: 2 pages will print for an Academic year appointment


Generate and Print the Appointment Form

  1. From the Main Menu, navigate to SJSU Human Resources > Workforce Administration > TF/TA/GA Appt-Revision Form
    The Find an Existing Value search page displays
  2. Click Search
    The search results display
  3. Select a Run Control ID by clicking the appropriate hyperlink
    The appointment form page displays
  4. Enter the data to generate and populate the appointment form
  5. Click Run
    The Process Scheduler Request page displays
  6. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  7. Click OK
    The TF/TA/GA Appt-Revision Form page displays
  8. Click Process Monitor
    The Process List page displays
  9. Wait at least 15 seconds, and then click Refresh
  10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  11. Click Details hyperlink
    The Process Detail page displays
  12. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  13. Click the PDF hyperlink
  14. Print the contract using the browser or Adobe Acrobat print button
  15. Obtain signatures and forward to Faculty Affairs (via Dean's Office as applicable)