Event Calendar FAQ

Q: What are public and private categories?
A:  SJSU Event Calendar supports public and private categories. Currently public categories are limited to categories that are of broader interest to the SJSU community and private categories are specific to colleges, departments or units. Events can be submitted to both private and and public categories. All submitted events are subject to review and approval before posting.

Q: How can I submit an event?
A: Please complete the event submission form.

Q: Are there guidelines for event submission?
A: Yes, the Event Calendar only includes events sponsored by campus departments and organizations, and events held on campus. All submissions are subject to review and approval before posting. Submit your event at least one week prior to its start. Late submissions may not be posted. You may be contacted if further information is needed. Not all events will be added to the SJSU Online Calendar of Events.

Q: What happens after an event is submitted?
A: All submitted events are subject to review and approval before posting. Submit your event at least one week prior to its start. Late submissions may not be posted. You may be contacted if further information is needed. You will receive notification via email when your event is processed. If you haven't received any response for 48 hours (two business days) then contact an approver that your event is associated with (even if your event is associated with multiple categories).

Q: How can I get my event to display on the SJSU home page?
A: Only events that are submitted to the "Campus Events" category and "Highlighted" can be displayed on the SJSU home page.
Note: Events submitted to Campus Events must be approved by an approver for that category before they will appear. 

Q: How can I make changes to an approved event?
A: Contact an approver for the category that your event is associated with (even if your event is associated with multiple categories) and inform them of the change.

Q: How can I request a new private categories?
A: Complete  the Calendar Application form

Q: How can I request access changes or sub-category changes to an existing category?
A: Complete the Calendar Application form

Q: Who are the approvers? 
A:

 
Category Approvers
Academic Calendar Jessica Larsen, Valerie Gonzales, Felicia McKee
Alumni Brian Bates Valerie Gonzales, Felicia McKee
Arts/Culture Aisah GemoraFelicia McKee, Valerie Gonzales
Athletics Felicia McKee, Valerie Gonzales
Campus Events Felicia McKeeAisah GemoraValerie Gonzales
College of Business Prabha Chandrasekar, Sofia Moede
College of Science Bertha AguayoShearon ThreetsLeslie BlumLaurel BelkDeAnna DiazDebbie Goff, Elaine Collins, Cheryl Eng
Community Engagement Michael FallonDayana SalazarMaribel Martinez, Felicia McKee, Peggy Arana, Valerie Gonzales
Continuing Studies Ruth Huard, Valerie Gonzales, Felicia McKee
Diversity Felicia McKeeValerie Gonzales
Faculty/Staff Valerie GonzalesFelicia McKeeJulie Inouye Wong, Amy Strage, Elizabeth Tu, Jean Shiota, Gina MarinJennifer Redd, Amanda Frank, Willie Simon, Felicia McKee, Shelley PeraltaLeyva
Future Students Lisa Vlay, Valerie Gonzales, Felicia McKee
Lectures/Seminars Valerie GonzalesFelicia McKee
Sports, Recreation & Fitness  Kristine Kirkendall, Valerie Gonzales, Caryn Murray, Aisah Gemora, Felicia McKee
Students Lisa Vlay, Felicia McKee

 

Q: How can add a location?
A:  Open an iSupport ticket with detailed information. Please indicate the general location (i.e. Main Campus, etc.), the Building, and Room number (optional).

Q: How can I get training?
A: Contact Web Services to request a DVD of the training presentation. Open an iSupport ticket with detailed information.

Q: How do I use the default event registration form?
A: The default event registration form can be associated with any event and is available to all category approvers. The default event registration form collects name and email address of registrants and automatically approves them. Registrants are sent an email reminder two hours before the start of the event. Registration information is visible to all category approvers. Note: Location information is not included in the registration confirmation email.

Q: How do I request a custom registration form?
A: Web Services will work with you to develop a custom event registration form. Access to custom registration forms is limited to Faculty and Staff. Please coordinate with existing category approvers to minimize the need to create new accounts.  Open an iSupport ticket with detailed information.  Missing information will delay the creation of your custom event registration form.

Required information: Custom Event Registration Form

  • Name and SJSU ID of all users to be given permission to associate the form with an event.
  • Name and SJSU ID of all users to receive registration emails.
  • Name and SJSU ID of all users to process  registration information.
  • Should new Registrants be automatically approved? (Yes or No)
  • What return email address should be used when contacting registrants?
  • What additional fields (other than first name, last name, and email address) do you need?
  • Available field types:
    • Checkbox (Provide label)
    • Comma-separated text field (Provide label)
    • Drop-down (Provide label for the drop-down and all values to be included in the drop-down)
    • Radio button (Provide label for the button group and a value for each individual button)
    • Text area (Provide label)
    • Text field (Provide label)
    • Date selector (Provide label)

Q: How do email reminders work?
A: Anyone can request a reminder by clicking on the "Remind Me" icon to be sent an email from five minutes to two hours before the start of the event.