Information Technology Governance

Information Technology Governance

Information Technology (IT) governance standing committees have been established for each major area of technology (e.g. academic, administrative, infrastructure, etc.). These governance committees influence SJSU's information technology strategy and priorities for technology initiatives. They provide advice on means to improve services, to identify emerging technology needs, and to plan for new technologies.

Specifically, SJSU IT governance

  • provides an efficient way for Information Technology to consult with representatives of the major constituents it serves before implementing changes in technology and services,
  • enables academic and administrative leaders to recommend the priorities for technology investments and confirm they are consistent with institutional priorities,
  • brings together individuals with responsibility for both enterprise and local technology in forums to discuss how best to manage these services, and
  • helps Information Technology anticipate new needs and priorities by engaging leaders from around the University in regular conversations about their future needs.

Effective IT governance

  • focuses technology investments on the highest institutional priorities and maximizes the benefits they create,
  • enables effective decision-making by directly engaging the constituents who are impacted by them,
  • creates a greater understanding of the challenges of managing technology among institutional leaders which builds greater support for the need for technology investments, standards and policies,
  • provides Information Technology with constructive feedback on how and where to improve its services which increases overall satisfaction, and
  • provides a collaborative framework to build trust between Information Technology and local technology leaders,
  • provides a place to report accomplishments in regards to technology at SJSU.

The IT governance committees described below serve to advise Information Technology and the President's Cabinet through the Vision 2017 Agility Through Technology Advisory Committee and to ensure collaboration with the Campus Community. The Vision 2017 Agility Through Technology Advisory Committee provides overall guidance and direction to the other committees, is advisory to the President's Cabinet on campus IT priorities and thus links IT governance to the Campus Community.

In addition to the governance structure, the University will continue to utilize ad-hoc technology working groups as the needs of the University adapt. Examples of current ad-hoc working groups are the Technology Specific Committees, Campus Tech, Faculty Focus Groups, Student Focus Groups, and Staff Focus Groups. These ah-hoc technology committees will meet on an as needed basis.

The Associate Vice President of Information Technology and CIO will review the need and recommendations for such communities of technology focus each year and make recommendations to the Vision 2017 Agility Through Technology Advisory Committee regarding any changes to their composition.

IT Governance Committees

Information Technology has ongoing IT Governance committees and ad-hoc IT Governance committees. Ongoing committees have regularly scheduled meetings, defined membership and provide a report of their activity to the Vision 2017 Agility Through Technology Advisory Committee. Ad-hoc committees meet on an as needed basis.

For reporting structure of these IT Governance Committees, please view the IT Governance chart.

Ongoing IT Governance Committees

Vision 2017 Agility Through Technology Advisory Committee
Information Technology Management Advisory Committee
Institutional Data Management Council (IDMC)
• Administrative Applications Systems Steering Committee
• Academic Technology Classroom Advisory Committee

Ad-Hoc IT Governance Committees

• Technology Specific Committees
• Campus Techs
• Campus Information Security Committee
• Faculty Focus Groups
• Student Focus Groups
• Staff Focus Groups

For more information on specific committees please visit their web pages.

Required Documentation

All IT Governance committees are required to maintain the following documentation:
• Committee Charter
• Membership
• Meeting Agendas
• Meeting Summaries
• Decision Documentation